Vehicle fleet management plan. Vehicle Fleet Management Plan 2019-01-26

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Department of State: Fleet Management Plan

vehicle fleet management plan

This information should be readily accessible to managers and stakeholders. When you run a fleet as part of doing business, there are so many decisions to make and details to manage. The Department determines vehicles assignments based on primary and ancillary missions. Domestically, acquisition oversight has tightened in response to a centralized review of every vehicle request. Department of State Name and Contact Information for the Budget Office Reviewing Official Douglas Pitkin Senior Director, Office of Budget Analysis Bureau of Budget and Planning U.

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Fleet Management Best Practices

vehicle fleet management plan

Whether or not that plan will include electric vehicles must also be put into consideration, as the cost of fuel continues to increase. Heavy, armored vehicles have a shorter life-cycle because of the excess weight they carry, even though the mechanical components have been upgraded. Government foreign policy basis for out-year mission activities, a collective understanding of priorities and performance that reveals the actual direction and status of U. Vehicles are generally available on a first come, first serve basis but should a conflict arise the Administration will determine vehicle availability and make the assignment. To which Post are you assigned? Disclaimer: This work has been submitted by a student.

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Vehicle Fleet Management Plan

vehicle fleet management plan

In the overseas fleet, vehicles have predominantly been purchased, transferred from another Federal agency, or donated. This benefits the Department, the federal government and taxpayers. Different regions of the world, different countries with wide-ranging infrastructures, multiple languages, varying vehicle configurations, varying transportation and highway infrastructures, varying importation and customs regulations, uncooperative foreign governments, and high-risk and hardship locations are just a few of the challenges the Department faces based on the global nature of its mission. At some posts, Mission travel policy mandates that travel between home and office be done only by fully armored vehicles. Also, the type of work performed by the fleet must be considered.


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Fleet Management Best Practices

vehicle fleet management plan

If certain benchmarks are not met, will funding be reduced? How many hours is a typical trip for this vehicle? Include non-performance and poor workmanship clauses. Analyzing fuel economy profiles is a good basic performance indicator. Citibank will not be responsible for any traffic citations resulting from the actions of the driver. Determine if timeline adjustments are necessary and if those adjustments impact current or forecasted budgets. Embassy compound at a high threat Middle East post was found to have two bullet impacts in a window which did not penetrate or injure the passengers.

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vehicle fleet management plan

Not only does this ensure sound justification of the proposed acquisition, but it also enables enforcement of fleet composition policy changes. List the individuals who must be involved in the project planning and execution as active players and contributors. Do not read, look up an address, lookup phone numbers, or attempt to write or take notes while driving. When creating a planning strategy for your fleet, you must consider both your current needs and priorities as well as those of the future. Is this an armored vehicle? Transporting for disposal worldwide is extremely costly and subject to the availability of sufficient appropriated funding. Diplomatic couriers also need vehicles to carry classified documents from one office to another or to airports.

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Office of Vehicle Fleet Management

vehicle fleet management plan

The vehicles The vehicles in your fleet are one of your top priorities. Negotiate Smart Contracts Build performance bonds into contracts and clearly define opt-out parameters. Replacement schedule Your fleet needs a stated plan for when vehicles will be replaced, and that plan should be outlined and adjusted every time you bring a new vehicle into the fleet. Vehicle demands range from secure armored transport for diplomats to pickup trucks for maintenance purposes. An employee with a rating of more than the specified amount must attend a defensive driver training class and would also stand the cost of any repairs to any further motor vehicle accidents. With these reasons under consideration, the Department continues to evaluate leasing alternatives when acquiring vehicles overseas. Understand regulations and industry standards State fleets are required to comply with a multitude of federal, state and local laws and policies.

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Fleet Project Management: Take it Step by Step

vehicle fleet management plan

However, fuel has been inconsistently available in sufficient quantities. Plan not only for immediate needs, but also for the future, e. How many weeks per year is this vehicle used? Security requirements based on recommendations from the Benghazi Accountability Review Board or in response to ongoing threats at a number of our posts generally necessitate more armored vehicles. You can reduce the life-cycle costs of replacement by adhering to appropriate schedules. Client bureaus request authority through their chain of command and receive funding commitment for the vehicle support from their comptroller or budget officer. Having armored vehicles provides an extra layer of protection for the personnel responding and those being assisted.

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Department of State: Fleet Management Plan

vehicle fleet management plan

Retain New Vehicle Vehicles less than one year old. Industry periodicals are also a good source for information on changing fleet regulations and policies. Determine a timeline and the point at which the project will be considered a success. Each item of the next level will be the tasks involved in the project or milestones. Have Installed Equipment 10% Q14. In February 2014, an armored vehicle returning to a U. Armored vehicle costs include both the new vehicle acquisition and costs associated to armoring of the vehicle.

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Fleet Management Best Practices

vehicle fleet management plan

Suspend conversations during hazardous driving conditions or situations. Have different fleet strategies and priorities that you would like to add to this list? How many trips per week does this vehicle average? Source: FleetAnswers Fleet managers spend much of their time planning for the next stage of their fleet. They are also banned from driving personal vehicles on Citibank business while collecting for mileage. Kilometers Driven: Pre-populated and auto-calculated values 9. Costs associated with Agency Owned vehicles include the cost of acquisition, maintenance, depreciation, and other indirect costs. Unexpected obstacles or bottlenecks should prompt the same project review. For example, will the project site require clearing and preparation? However, commercially available alternate fueling infrastructure is limited in many areas of the country and particularly in the metropolitan Washington D.


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Fleet Management Best Practices

vehicle fleet management plan

Requests to procure vehicles overseas must go through a cost-comparison analysis, and only if the analysis demonstrates that an in-country purchase is more cost effective, it will be considered for approval. In particularly high-risk locations, this can make the vehicles a target. The use of the daily Fleet Operations rental fleet can be a useful tool to supplement the permanently assigned vehicles during peak usage requirements. The tool categorizes vehicles by recommendation to retain or dispose. These contracts are available at.

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